This was a longer project during the Service Design course at Yrgo that we did for the Swedish pen company Ballograf. In this project, we planned and organized the business resources to directly improve the employees' experience, and therefore indirectly improve the customer experience.
Some of the methods used:
Customer Journey Map
Business model canvas
As a UX Designer I was a part of the whole process, both in planning
6 people in total, all UX Designers
So, what's the problem?
Ballogaf wanted us to look at their whole company to figure out possible pain points for them. They wanted us to specifically look at the process for companies that want to order pens with prints. Ballograf wanted both resellers and customers to be happy, but they also had requests to sell directly from their
website in the future.
A journey of a thousand miles begins
with a single step
To not get lost in my process I used the Double Dimond methodology.
Research, Analyze, synthesize
Prototype, test, refine
At first, it was hard to understand the whole picture of the process. It's a bit complex because Ballograf uses retailers to sell their product, but also sells directly from their website. There's also a lot of information that needs to be exchanged during different stages between Ballograf, retailers, and customers.
We didn't have a lot of information to start with so everyone on the team created a separate theoretical customer journey map of how we thought the process looked like. It turned out that we all had pretty much the same picture of the process. We found a bunch of pain points we knew we wanted to ask about during interviews. We also did secondary research to get a deeper understanding.
Form - customers
The process is rather long consisting of mail back and forth
A lot of costumers of retailers don't know that Ballograf is the producer or that it's possible to order from their website
They don't know about the product and its benefits
They don't know about the ordering process
Ballograf can't lower their price because then they would compete with their retailers who are also their customers
Marketing of products
Information about products
We blended everything into
We decided to do a short design sprint to use our time the most effectively.
Day 1: Understand
Set a long-term goal
List sprint questions
How might we?
Vote on HMW notes
Pick a target
Day 2: Sketch
Divide or swarm
The four-step sketch (Notes, Ideas, Crazy 8, Solution sketch)
Day 3: Decide
Sticky decision (dot-voting)
Prepare for prototype
We focused on the Ballografs process directly to customers because all retailers have different systems and processes. It would therefore be hard to make them all change.
Some more research
During our sprint some new questions popped up, so we spoke to some more people:
Developers to see if our idea is realistic and asked what it would cost
Michelle in my team
visited the factory
We started with wireframes following the 4/8 methodology to make the prototype accessible for all screen sizes. We collaborated by dividing functions between us to design. This made each frame more uniform.
Low-fi to hi-fi
We redid the navigation to minimalistic and simplistic for easier navigation
Added info that most users miss
Minimalistic way to
Categories for easier navigation
Being able to save
We also added a painted line from the pencil as well as color on pencil for more detailed presentation
To prevent users from getting overwhelmed, it's helpful to organize categories into swimlanes.
Design your own print page
Being able to design the pen live online
and see the design on
Color, files, and things that have a direct impact
Specifications hidden for a minimalistic experience
Accept correction page
Note from Ballograf with pictures
Progress bar for the user to understand the process
Overview with the statistics they need for a smoother process instead of e-mails
During this project, we were able to achieve a smooth and efficient workflow thanks to our structured approach and agile mindset.
Research-based Costumer Journey
Research-based Service Blueprint
Future Service Blueprint
Business Model Canvas
So, did I learn anything?
By clearly defining our tasks and milestones, we were able to stay on track and adjust our plan as needed. This allowed us to make progress quickly and efficiently, even when certain steps took longer than expected.
One aspect of our project that contributed to our success was our holistic perspective and focus on the user experience. We worked collaboratively and with a shared understanding of our goals, which allowed us to produce a lot of work in a short amount of time. However, we also recognized that our team's homogeneity could potentially limit our perspective and lead to missed opportunities. In future projects, we will strive to be more inclusive and diverse in order to benefit from a wider range of perspectives and experiences.